Online Collaboration Tools Multiply

Adobe LiveCycle Policy Server and Document Center enable knowledge worker collaboration, while Central Desktop offers online collaboration targeted toward small-to-medium businesses.

Adobe Systems Inc., San Jose, Calif., introduced LiveCycle Policy Server 7.2, an enterprise rights management (ERM) solution for protecting and controlling documents throughout their entire life cycle, from creation, through distribution and collaboration, to archiving and destruction. Now, Adobe says, organizations can conduct critical business processes more securely by protecting a broad range of financial, government and engineering documents or other files across multiple formats, including Adobe PDF, Microsoft Word, Microsoft Excel, and Dassault Systèmes CATIA V5 files. 

“Collaboration is the heartbeat of business. Whether working with a colleague in the same building or a partner across the globe, it is crucial to have persistent control of sensitive information wherever it goes,” says David Mendels, senior vice president, Enterprise and Developer Business Unit, Adobe. “Now, businesses can accelerate the pace of innovation and reduce time-to-market by allowing collaboration to occur earlier in the process, with greater assurances that proprietary information is more effectively protected against intentional or accidental disclosure.”  

With the Adobe LiveCycle Policy Server 7.2, organizations can update or revoke usage rights regardless of where the information is stored or distributed, while monitoring document activity captured in an audit trail. In addition, the Adobe software offers a multi-platform solution that enables organizations to aggregate group information and check user credentials against existing authentication directories. 

Works with engineering tools 

Additionally, Adobe LiveCycle Policy Server 7.2 for CATIA offers engineering professionals the ability to apply document-level access and usage controls to Dassault Systèmes CATIA V5R16 engineering and design documents. CATIA users can apply policies to separate parts of an assembly that may require different levels of protection. Adobe LiveCycle Policy Server 7.2 extends back-end systems such as product lifecycle management (PLM) and enterprise content management (ECM) systems to help protect valuable engineering workflows, including supply chain collaboration and external version control. 

Adobe also introduced Document Center, a new hosted service that enables knowledge workers to better protect, share and track the usage of Adobe PDF, Microsoft Word and Microsoft Excel documents as part of day-to-day communications and collaboration. This Web-based service gives business professionals the power to grant and dynamically revoke access to documents distributed inside or outside the firewall, as well as audit actions such as opening, adding comments or printing those documents. 

Users can customize access settings, closely audit usage of their documents, and retain control over the files regardless of where they travel. Users also have the ability to set expiration dates on documents, supersede an older version once a new version is distributed and revoke access after distribution. They also have the ability to track who has received the documents and what recipients have done, or attempted to do, with the files. 

Business Collaboration Software 

Central Desktop Inc., based in Pasadena, Calif., provides Web-based collaboration tools for business teams. Central Desktop users create online workspaces where they invite colleagues to share team information and manage business projects in a secure, collaborative environment. 

For teams located within small and medium-sized businesses, as well as project teams in larger companies, Central Desktop is an alternative to traditional groupware such as Microsoft SharePoint, Groove or even Lotus Notes. 

The core team collaboration features in Central Desktop are:
-consolidated file and document management
-enterprise-grade search capabilities
-user permissions and rights management
-tasks and milestone coordination for light project management
-searchable group discussion threads
-real-time integrated Web conferencing. 

Because Central Desktop is delivered on-demand, deployment time is faster than with traditional software and is available both inside and outside the firewall through a Web browser. The on-demand business model enables the company to deliver a business-grade solution at a very low price, says Central Desktop, by spreading the development and maintenance costs across thousands of users.


Adobe Systems, Inc.
www.adobe.com

Central Desktop
www.centraldesktop.com

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